Setting group rights in a Community
Since we’ve made all the views at Community level visible, including exhibitors, items, people, and sessions, we are now giving organizers the ability to define permissions within a Community.
Groups will exist in a Community in the same way they exist at the Event level. In each group setting, you can define what anyone in the group can do and can see.
How to set group rights in a Community?
In the Community Builder section in the Studio, there is a new option called “Groups & permissions.” Here, you’ll find a page that lists all the groups in a Community.
Each Community contains three basic pre-built groups, which includes:
There is the option of creating additional groups by clicking on the “Add a group” button, which opens the following window:
In this window, you can name the new group and decide whether to create it with the same settings as an existing group or not.
Clicking on a group will then open the following settings panel, which is the same regardless of the group. Keep in mind that the basic “Speakers” and “Companies” groups cannot be renamed:
As with events, you can define:
- Which people the group members are able to see (selecting among all the Community groups)
- Which exhibitors the group members are able to see (ability to apply a field value condition)
- Which sessions the group members are able to see (ability to apply a field value condition)
- Which items the group members are able to see (ability to restrict to some specific Item types)
Once the group side panel is set, the rules should be applied in the event app. This means if a user is a member of one or several groups, they should only be able to see what the higher-ranked group they’re a member of allows them to see.
How’s it possible to be in a Community group without being directly assigned to the group?
For now, we don’t provide registration at the Community level nor do we provide the Data Manager at the Community level. As such, it’s not possible to assign someone directly to a Community group.
While waiting for these two features, we found a way to make any Event Group member an indirect member of a Community Group. Each Event Group is now linked to a Community Group as a relation child <> parent.
This means that if User X is a member of Event Group A which is a child of the parent Community Group B, when diving into the Community level, the rights of Community Group B are applied.
What happens if…
- User X is a member of Event Group A which is a child of the parent Community Group B
- User X is a member of Event Group C which is a child of the parent Community Group D
- User X is a member of Event Group E which is a child of the parent Community Group F
👉 At Community Level, User X will have the rights of the highest-ranked group among Group B, D, and F.
How to define the link between an Event Group and a Community Group?
At the Event level in Studio, from any Event group side panel, there is a new option to define the Community parent group :
The dropdown lists all the existing Community Groups.
By default :
- Default Event Speakers Group should be linked to Default Community Speakers Group
- Default Event Exhibitors Group should be linked to Default Community Companies Group
- Default Event Attendees Group should be linked to Default Community Members Group
- Custom Event Group should be linked to Default Community Members Group
What’s coming next?
Next, we plan to release:
- The ability to restrict the visibility of Community views using Community Groups
- The guest mode at Community Level
- The ability to turn any Community view into a widget