As event organizers, it’s important to ensure attendees are able to engage with each other and maximize the networking opportunities. With the release of our new feature, attendees can now reschedule meetings with their peers.

This feature is designed to make it easier for participants to make the most of their time at events, letting them adjust their schedules to make sure they don’t miss out on any key connections.

The ability to reschedule meetings also saves event organizers valuable time, as they don’t need to manually adjust participants’ agendas.

How does it work? 

For pending, confirmed, and cancelled meetings, all participants will be able to reschedule from the Meeting details page. 

The participants simply have to click on "Reschedule meeting", and they will be able to select a new date, time slot, or location, if available and if the permissions allow it. 

Once the rescheduled action is over, all other participants will receive a new meeting request along with a new notification. The old meeting will appear as 'rescheduled' and the link to the new meeting will be mentionned.

We are thrilled to announce an improvement in our artificial intelligence (AI) Recommendation system! Our AI Recommendation system is designed to help users make the most out of their networking experience and we are continuously improving.

This new functionality brings more options to our users when it comes to engaging with other users in a more meaningful way. With our AI Recommendation system, users can now get recommendations based on the videos they watch, searches they perform, and filters they use, besides the other actions they take.

For example, if a user has watched a certain video, our AI Recommendation system will suggest other users who have also watched the video. This helps to make sure that users are able to connect with people who share the same interests.

If you’re looking to create speed networking or meetings-led events, then you’re in luck. We’re excited to announce the latest feature: our Smart Meeting Generator which creates speed networking with AI.

The Smart Meeting Generator is an innovative way to engage attendees to network, optimize meeting creation, and make people meet each other. With our new AI-based speed networking feature, you’ll be able to orchestrate the meetings quickly and efficiently.

We understand the importance of speed networking events and the value they bring to the table. With the Smart Meeting Generator, you can easily customize who should meet, in which locations, and when. You can rest assured that your attendees will get the most out of their networking experience.

How does it work? 

How to set it up?
Go to the Studio page, and click on Meetings > Generator.
Here, you can customize your condition according to your needs: Group matching, Locations, Time slots, etc.
Then, all you need to do is click on "Generate meetings".

How does our magic AI work?
- Our custom-made NLP (Natural Language Processing) engine estimates the potential of each possible meeting.
- A multi-dimensional priority system generates meetings taking into account the quality of meetings, compatibility of users' groups, and all sorts of constraints (schedules, locations, diversity of meetings...), and much more...
- Smart implementation enables us to offer thousands of meetings per second!

After, a short period, a success email will be sent to you so that you can check the generated meetings. 

Here is the trick: the generated meetings are created as "draft" meetings. So that only you as an organizer have access to it. Participants know nothing until you confirm the draft meetings.
Besides, for each meeting generated, some AI explanations are displayed so that you know why 2 persons have been matched. 

Draft meetings can be edited, canceled, reviewed, and everything you need to customize and optimize your networking session!
The final step is to confirm the draft meetings: in bulk or individually. 

As a participant: 
Then, participants will receive the meetings in their schedule as normal meetings, with AI explanations about why they matched with this person. 

Now, the networking can begin! 

Finally, with the Smart Meeting Generator, you can efficiently generate speed networking with AI, allowing you to create the perfect networking opportunity for your organization or team.

Contact us today to get free beta access (click here!) and learn more about how the Smart Meeting Generator can help you create the perfect speed networking events.

Networking is key and it increases for all events using the app. Because attendees can’t wait to meet others, we provide a new additional feature to Swapcard meetings: the ability to add an expiration time to all pending meeting requests.

Pending meeting requests can stay unanswered for a long time if they are sent to inactive users. By adding an expiration time, the event organizers allow users to free the time slots and book more and more meetings to continue to connect. Networking becomes easier and faster!

How does it work?

The event organizers go to the Studio > Meetings > Request rule. For each request rule, an expiration time can be set up. It can be:

• the meeting start date, meaning that it won’t expire
• a personalized expiration time: pending meetings will expire after this time, it can be days, hours, or minutes.

The expiration time can be modified in the request rule while the event is live and ongoing. All new pending meetings created after this update will have a new expiration time.

The users will be notified before the pending meetings expired

We're excited to announce a new feature available on the Swapcard app: participants can now send more than a single meeting to an attendee or an exhibitor! This feature is designed to create a more seamless experience for our users.

By allowing participants to send more than one meeting, attendees and exhibitors can easily see a range of potential opportunities and more quickly decide which meetings they would like to attend. This feature ensures that participants are presented with a larger pool of potential partners and connections, allowing them to quickly and easily find the right fit.

How does it work? 

As a user, you can go to the attendee or exhibitor details page to book a meeting. Here, you can book your first meeting. It will appear below the section "upcoming meetings". If you want to create other meetings with this attendee or exhibitor (up to 5 meetings), you can just send again a new invitation using the same workflow! 

During an event, networking is the key to all businesses. To network better, Swapcard provides a meeting feature to book meetings with everyone going to the event.

Because Swapcard is easy-to-use, the users can filter the people’s list by meeting availabilities. This means that users can quickly access all persons available at the same time as themselves.

How does it work?

Event organizers can switch on/off the filter in the Studio > Content display > People view > Data. Since the feature increases networking, the filter is always on by default.

On the other side, users just have to go to the people’s views and click on the filter named “available to meet”. By default, all slots checked are the time slots where the user is available. Then, users can check or uncheck as they want.

Now, click on the user profiles you want to meet with and book a meeting!

The Meetings feature is used a lot by attendees, and therefore organizers need to have full and easy access to customize settings.

That’s why we’ve released an update to this feature’s navigation.

All the tabs including All meetings, Time slots, Locations, and Request rules, will be now on the left side menu, with everything accessible with one click.

Each contact made via Lead Retrieval during an event is automatically included in the exhibitor's lead report of that same event. This means that even if a connection was already existing between the exhibitor member and the contact from a previous event, the contact that has been scanned again in the current event will also show up in the last report, along with the latest profile details saved for this event.

Additionally, this feature allows for a more comprehensive analysis of the event's success, as it shows the number of leads generated, regardless of whether they were scanned during previous events or not.

Here are some updates that have been made to freshen up the UI of the People view.

• All the profile cards are now harmonized in order to have the same design and keep consistency across all the pages.

• 
  In order to make the profile more visible to the attendees, a blank background has been added to each section located in the People view including:
  • AI recommendations
  • Online people
  • People to meet
• Additionally, the different carousels have been updated to make them more noticeable and therefore usable.

Inside the Swapcard platform, attendees can send meetings to each other to ensure they meet the right person at the right time and location. It is also possible to register for sessions.

In order to not miss out on anything, the schedule is displayed inside My Event. However, each time the users are busy accepting a meeting or registering for a session, they should be aware of the potential conflicts they have inside My Schedule.

That’s why Swapcard decided to display the time conflicts inside My Event, and to warn the users each time:

• The users accept a meeting but they already have a session in their schedule
• The users register for a session but they already have a meeting or a session in their schedule